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April 28, 2009

RE: Census 2010 – Dorms and Residence Halls

Dear Mayor:

In the 2000 Census, approximately 2 million students were counted in dormitories and residence halls during Group Quarters Enumeration. The Census Bureau will again count students living in these facilities in the 2010 Census. College dormitories and residence halls are considered Group Quarters, and will be enumerated during Group Quarters Enumeration, between April 1- May 15, 2010.

These facilities, and other potential Group Quarters, are now being visited during Address Canvassing. During Address Canvassing the Census Bureau verifies the address, takes a GPS reading, and classifies the facilities as Other Living Quarters. All addresses classified as Other Living Quarters become the universe for the Group Quarters Validation operation.

During the fall of 2009, the Census Bureau will conduct the Group Quarters Validation operation where we will collect information about each Group Quarters (contact person, name of facility, maximum number of persons that stay or live at the Group Quarters, etc). Prior to Group Quarters Enumeration, Local Census Offices will conduct a Group Quarters Advance Visit at each dormitory and residence hall to make final arrangements for the enumeration operation. This includes collecting an ideal date and time for enumeration, setting an appointment date, and ensuring access to the facility.

Dormitories will be counted through the use of Individual Census Reports provided to students to fill out and return. Census takers coordinate with the Residential Assistants and Housing Staff to distribute and collect the Individual Census Reports.

The same procedures detailed above apply to fraternity and sorority houses.

The Census Bureau has the authority to request administrative record data from the school for those students who do not return their Individual Census Reports. If administrative record information is needed, the Census Bureau will provide information to the school/dorm contact on our authority to get those data. Census enumeration procedures are in compliance with the Family Education Rights & Privacy Act (FERPA).

Students who live off-campus in regular housing, such as those who rent apartments or rooms in local residents’ homes, will be counted through the regular housing unit operation.

Very truly yours,

 

William G. Dressel, Jr.
Executive Director

      

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