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January 3, 2008

Important Information From the Division of Local Government Services



Dear Mayor:

In addition to the developments that we reported on, earlier today, the Division of Local Government Services (DLGS or “the Division”) in the Department of Community Affairs (DCA) has reminded us of the following.

1. 9-1-1 Survey and Municipal Homeland Security Aid: CFO's who did not submit the required 9-1-1 survey MUST STILL COMPLETE THE SURVEY to receive their 2007 Municipal Homeland Security Aid payment.  To receive a payment on February 1, survey must be filed by the close of business on January 11. The survey and instructions can be found at

2. Statement Of State Aid (SOSA) information and certification forms for State Fiscal Year (SFY) Municipalities are now available on the Division of Local Government website at:

3. Local Finance Notice 2007-27 ( provides annual LOSAP Cost of Living information.  This affects only those municipalities and fire districts with Length of Service Award Programs.

4. CY 2008 Budget Introductions:  The Division plans to issue guidance on CY 2008 budgets and compliance with the new property tax levy cap.  That guidance is expected to be available around January 15 at the earliest. Because of this, the Division does not recommend counties or municipalities introduce their budget before this guidance is released.  Compliance with the Levy Cap is required for budget introduction and the guidance may differ from that provided for State Fiscal Year 2008 budgets.  Part of the guidance will include amendments to the budget calendar.

5. Payments for Accumulated Absences:  Local officials are reminded about State laws and regulations concerning compensated absence payments (i.e., sick or vacation leave upon retirement).  N.J.A.C. 5:30-15 generally, and 5:30-15.4 specifically, highlight procedures for authorization, calculation, and payment of these benefits.  The requirements are described in Local Finance Notice CFO-2002-1 (
These provisions should be reviewed to ensure local practices are in accordance with State law.

6. CALENDAR YEAR CFO's can now view their 2008 Appropriation CAP calculations on the DLGS website under Fiscal Reports.

7. POLICE CAR STATE CONTRACT:  The State Contract for Police Vehicles, Sedans, Front / Rear Wheel Drive has been awarded by the Division of Purchase and Property and can be used immediately by any local unit planning to purchase police vehicles at this time.  Local units are now free to contract under normal State cooperative contracting procedures.  The Contract is T-0098 and the details are online at

8. PAMS Implementation Delay: The State Division of Taxation has advised that the timeline for the implementation of PAMS (Property Assessment Management System) has been extended until January / February 2009, with the PAMS Collection module scheduled for 2009.

9. CY 2008 Municipal and County Budget Appropriation Cap COLA Rate set at 5%.  Local Finance Notice 2007-22 ( announces the CY 2008 appropriation cap COLA rate of five percent.  This rate is still limited by the statutory limits of 2.5% and 3.5% with a COLA ordinance.


                                                                        Very truly yours,


                                                                        William G. Dressel, Jr.
  Executive Director





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