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September 15, 2014

Re:      New Content on DLGS Web Site

Dear Mayor:

The Division of Local Government Service’s has posted the following new content on their website:

1.  2015 Authority Budget Submission: The Division of Local Government Services has changed its budget forms for authority budgets and new forms require significantly greater disclosure of spending and budget information in an effort to increase transparency and accountability.  Local authority budget documents for fiscal years beginning after December 31, 2014 are now available on the Division of Local Government Services website.  Failure to use these forms that enhance transparency will result in no approval for adoption.  Local Finance Notice 2014-14 describes the budget process authorities must follow.   Each local authority is required to submit its budget on the forms provided by the Division.  If you need assistance completing the forms, the Bureau of Authority Regulation is available to assist you and may be reached at (609) 984-0132 or by e-mail at dlgs@dca.state.nj.us with the subject heading "Authority Budget" or "Housing Authority Budget". 

2CY2014/SFY2015 Best Practices Inventory:  The State's Fiscal Year 2015 Appropriations Act (P.L. 2014, c.14) requires the Division of Local Government Services to issue a Best Practices Inventory to be completed by each municipality.  Responses to the Best Practices Inventory will determine how much of, and if, each municipality's final 5% allocation of CMPTRA and ETR aid will be disbursed.  Municipal officials are encouraged to read Local Finance Notice 2014-16 in its entirety before completing the Inventories.  Municipalities operating on a Calendar Year or Transition Fiscal year (TFY reversions) must return their completed Inventory to the Division by Friday, October 17, 2014.  Those municipalities operating on State Fiscal Year budgets must return their completed Inventory by Wednesday, April 2, 2015.  IMPORTANT CHANGES to this year's Best Practices Inventory include:  (1) To allow for greater flexibility, the date of the public meeting where a municipality's Best Practices response is discussed may take place on a date after the Inventory is submitted to DLGS. (2) The date when the meeting will take place must be stated in the Municipal Clerk's certification located on the spreadsheet.  (3) Appeals must be submitted no later than Friday October 17, 2014.  The Division encourages appeals to be submitted in conjunction with submission of the Inventory.  The Director of the Division of Local Government Services has the ability to exercise discretion and flexibility in scoring the Best Practices Inventory, and reasonable accommodations will be considered where circumstances warrant.  For more on the Best Practices Inventory please see our September 12 Dear Mayor Letter.

3.  2015 Fire District Budget Submission:  Fire District budget documents for 2015 are now available on the Division of Local Government Services website.  Local Finance Notice 2014-15 describes the budget process fire districts must follow.  Each fire district is required to submit its budget on the forms provided by the Division.  If you need assistance completing the forms, the Bureau of Authority Regulation is available to assist you and may be reached at (609) 984-0132 or by e-mail to dlgs@dca.state.nj.us with the subject heading "Fire District Budget".

4.  Release of LFN 2014-11: C-159 Electronic SubmissionLocal Finance Notice 2014 -11 is being released to commence the electronic submission of the certification form for Chapter 159 resolutions.  Please read this Local Finance Notice carefully as it contains detailed instructions for the submission process.  If after reading the notice, you have questions, please contact the Division at 609-292-4806.

5.  Annual Audit Requirements - Authorities and Fire Districts:  Pursuant to N.J.A.C. 5:31-7.6, each authority and special district (including fire districts) must conduct an annual audit for their respective fiscal year in accordance with the following standards: 1) Generally accepted auditing standards as promulgated by the American Institute of Certified Public Accountants; 2) Government Auditing Standards issued by the Comptroller General of the United States and the United States Government Accountability Office (often referred to as "Yellow Book," "Generally Accepted Government Auditing Standards," or "GAGAS"); and 3) Audit standards having been adopted as rules by the Local Finance Board and the Division of Local Government Services, Department of Community Affairs, State of New Jersey.  Local Finance Notice 2014-13 describes the standards applicable to audits of all entities subject to the Local Authorities Fiscal Control Law (N.J.S.A. 40A:5A-1 et seq.)  Audit submissions will not be accepted by the Division if a local authority or fire district submits an audit not complying with the provisions of N.J.A.C. 5:31-7.6.  This will result in a delay in the Division's approval of future budgets submitted by the local authority or fire district until an audit is submitted complying with N.J.A.C. 5:31-7.6.  In addition, any applications submitted to the Local Finance Board may not be heard until a compliant audit is submitted to the Division.  Any questions regarding these audit requirements should be directed to the Division's Authority Regulation Section by calling 609-984-0132, or by emailing dlgs@dca.state.nj.us with the subject heading "Authority Audit Questions" or "Fire District Audit Questions".

CONFERENCES

1. Preservation in Practice: A Primer for Historic Preservation Commissions:  This one-day workshop is geared toward members of local historic commissions, planning and zoning board members and elected officials.  The course provides an in-depth examination of current topics and issues relevant to integrating preservation into community planning and zoning.  Focus will be on legal parameters for implementing a commission, conducting an effective public meeting, knowing and using the survey and ordinance to support decision making, in addition to introducing the commission member to vulnerabilities that can impact ability to protect  historic resources .  Earn continuing education credits and satisfy certified local government requirements for annual training.  Kean University hosts the event on October 4, 2014 from 8:30 a.m. to 4:00 p.m. Cost: $75 includes lunch.  Download topics and speakers list at www.njht.org.  For more information contact Jonathan Mercantini, Ph.D. / Chair, Department of History / Kean University / (908) 737-0258 / jmercant@kean.edu.

2. Prevailing Wage and Worker Misclassification Conference:  On October 8 and 9, 2014 the Interstate Labor Standards Association (ILSA) in conjunction with the New Jersey Department of Labor and Workforce Development (NJLWD) will be conducting the Northeast Regional Prevailing Wage and Worker Misclassification Conference at Bally's Atlantic City.  The conference will explore various topics to include government and contractor responsibilities under the New Jersey Prevailing Wage Act, New Jersey Contractor Registration Act, Construction Industry Independent Contractor Act, Davis Bacon Act and enforcement activities conducted  by the NJLWD, USDOL and neighboring states.  Registration forms are available by contacting Wage.Hour@dol.state.nj.us or by calling (609) 984-7356.  You can also find the brochure on the New Jersey Department of Labor and Workforce Development homepage at http://lwd.dol.state.nj.us/.  This conference will allow you to earn up to 6 credit hours under the Continuing Education Sponsor Agreement with the Department of Community Affairs.  A certificate of attendance with the number of credit hours earned will be issued at the conclusion of the conference.  Please share this notice with appropriate staff in your agency and any other interested parties that may wish to attend. 

Very truly yours,

William G. Dressel, Jr.
Executive Director

 

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