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August 21, 2012

Re:       New Content on DLGS Web Site

Dear Mayor:

The Division of Local Government Service’s has posted the following new content on their website:

1. QPA CEU and Renewal Application ProceduresLocal Finance Notice 2012-17 provides instructions for completion of the Record of Continuing Education Certification Renewal Application for QPA certifications.  The application is available at www.nj.gov/dca/divisions/dlgs/programs/certification_docs/qpa_renewal.doc.  Please take a few moments to review the Local Finance Notice for important information concerning the renewal of QPA certificates.  If you have additional questions, please contact the Division's Certification Unit at (609) 292-9757, or by email at Daniel.Kaminski@dca.state.nj.us

2. New Local Finance Board QuestionnaireLocal Finance Notice 2012-16 explains the standard questionnaire that must now be completed and submitted to the Local Finance Board prior to its considering approval for any of the following items:

  • issuance of refunding bonds/notes relating to tax appeals or emergencies,
  • waiver of the 5% down payment for bonds as required by N.J.S.A. 40A:2-11, and
  • for issuance of debt with nonconforming maturity schedules.

The questionnaire may be found on the Local Finance Board’s webpage.  Please contact the Board at 609-292-0479 with any questions.

3. State Aid Programs for CY 2012 and SFY 2013 BudgetsLocal Finance Notice 2012-15 summarizes the state aid payment program for CY 2012 and SFY 2013 budgets.  The state aid breakdown and amounts for each payment cycle are posted on the DLGS website at www.nj.gov/dca/divisions/dlgs/resources/fiscal_rpts.shtml.  Please select "Aid Payments Recapitulations" in the "Select the Type of Report" drop-down menu.  You will find that answers for many questions are covered in this Notice.  If you have additional questions, please call the Office of Financial Regulation and Assistance at 609-292-4806.

4. Final Tax Deduction Audit Memo: T he Division of Taxation, Local Property Branch has been conducting audits of the $250 property tax deductions in municipalities throughout the State as mandated by the New Jersey Office of Legislative Services.  As of August 1, 2012 all audits that the State has conducted will become final once the Tax Collector signs the ACKNOWLEDGEMENT OF PROPERTY TAX DEDUCTION INCOME AUDIT REPORT and returns the letter to the State's representative.  For questions, please call Pat Turin at 609-292-6858 or email pat.turin@dca.state.nj.us

Conferences / Meetings:

1. Pension Seminar:  On October 9, 2012, the League of Municipalities will sponsor a seminar on "New Jersey Pensions Eligibility and the Common Misconceptions" will be held at the Robert Meyner Reception Center at PNC Arts Center in Holmdel, NJ from 9:00 AM - 12:30 PM.  This seminar will explain the findings of the July 17, 2012 New Jersey comptroller report (www.nj.gov/comptroller/news/docs/pensions_report.pdf), define Section 7.2, and explain the common misconceptions regarding eligibility and other specific factors.  CEUs have been approved and the Registration Form is available online at:  www.njslom.org/seminar-documents/2012-oct-9-pension.html.  For questions please email SDelany@njslom.com or call 609-695-3481 Ext 111

2. P-Cards Seminar:  On December 3, 2012, the League of Municipalities will sponsor a seminar on "The Fundamental of Procurement Cards and Local Public Contracts Law" will be held at the Robert Meyner Reception Center at PNC Arts Center in Holmdel, NJ from 9:00 AM - 12:30 PM.  Seminar topics will include enhanced accounting controls, a review of state contracts, national purchasing cooperatives and LPCL compliance.  CEUs have been approved and the Registration Form is available online at: www.njslom.org/seminar-documents/Registration-Form-120312.doc.  For questions please email SDelany@njslom.com or call 609-695-3481 Ext 111

Recent Reminders:

1. State Comptroller Report:  On July 17, 2012 State Comptroller Matthew Boxer released an investigative report finding that an overwhelming majority of 58 local governments reviewed failed to comply with a 2007 state law requiring all public entities to determine whether their professional service providers (e.g. lawyers, engineers, auditors, etc.) were bona fide employees as opposed to independent contractors for state pension purposes.  Local units should review the report, together with Local Finance Notice 2007-28 and the guidance issued by Division of Pensions and Benefits and promptly take steps to comply with the statutory requirements.   Local units can expect in the future that the Division of Local Government Services will include as part of the municipal audit compliance process that auditors examine and test for compliance with the statutory requirements.  In addition, the municipal Best Practices questionnaire for this year will require municipal CFOs to certify that the municipality has complied with the existing law that requires vendors to be removed from the pension system.  Failure to comply could jeopardize local aid payments.

2. CY 2012 Statements of State Aid:  The "State of State Aid for calendar year municipalities have been posted on the Division of Local Government Service's website:
www.nj.gov/dca/divisions/dlgs/resources/stateaid_rpts.shtml.  For more detailed information please review Local Finance Notice 2012-13.

3. Electric and Natural Gas Supply Procurement Guidance:  As energy markets evolve, a range of vendors are offering local officials assistance in reducing energy costs.  The Division has issued Local Finance Notice 2012-12 to guide local units looking to contract with third-party electric and natural gas suppliers.  In addition, the "Local Public Contracts Law" section of our website has been updated to provide more detailed guidance on this subject.

4. Historic Preservation Management Grants: The New Jersey Historic Trust is now accepting applications (www.njht.org/dca/njht/applguid/) for Historic Site Management Grants.  The grants are available for eligible recipients such as certified nonprofit organizations and agencies of state, county or municipal government.  Applications are due by September 20, 2012.   Questions can be emailed to: njht@dca.state.nj.us

5. State Tax Court July Report:  The State Tax Court has updated their website www.judiciary.state.nj.us/taxcourt/monthlyjdgmnts.pdf with the new report for July 2012.  You will need to reach out to your town attorney and/or assessor for copies of any stipulations that may have been taken into consideration for these judgments as they will not be listed on the report itself.  Please take note that the report is searchable by municipality.  Prior reports are available online at www.judiciary.state.nj.us/taxcourt/taxcaseinfo.htm.  For questions, please call 609-292-6858 or email pturin@dca.state.nj.us

Very truly yours,

 

William G. Dressel, Jr.
Executive Director

 

 

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