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August 26, 2011

RE: Hurricane Irene Preparedness Update

Dear Mayor:

As you know, Governor Christie has declared a statewide state of emergency with regard to the potential impact that Hurricane Irene may have on the State.  Local officials should coordinate with their emergency management personnel to assess the impact on their community. We will, also, be updating our “Irene” page on our website at throughout the weekend.

At this point, the Department of Environmental Protection seeks your assistance in anticipation of Hurricane Irene this weekend. 

Storm Water Management Preparation:
It is important that storm water systems in the State are working to their best capability.  Therefore, street sweeping and cleaning storm drains needs to be done today if your municipality has not already completed this task in preparation for the hurricane.  If you have any questions, please call:

The Bureau of Nonpoint Pollution Control at (609) 292-0407 or (609) 633-7021.

Temporary Authorization to Use Unregistered Waste Hauling Vehicles:
To expedite cleanup of the expected increase in solid waste or debris caused by Hurricane Irene, municipalities that anticipate using hauling vehicles that are not licensed to transport this material should request temporary authorization from the Department to use an unregistered vehicle for waste transport. This should be done today, or as soon as possible. The municipality should download a copy of the "Form to Request a Temporary Transporter Registration" from the Department's website at fill in the required information, and then fax the completed form back to the Department at (609) 292-4539.  Alternately they can contact the Department of Solid Waste Enforcement at (609) 984-3285 to receive a copy of the referenced form.

Also, over the next few days, you may need to access “real time” information on the progress of Hurricane Irene and on Emergency Management resources. The best internet site for that is our State’s Office of Emergency Management (NJ-OEM) site:

From that site, you can access other excellent public safety resources, including:

National Weather Service (NWS) Mt. Holly at
NWS NY for NE NJ Counties at
National Hurricane Center at
and the Federal Emergency Management Agency (FEMA) at and

Other useful information can be accessed at: which will post all National Weather Service Watches, Warnings or Advisories for New Jersey; and the American Red Cross interactive Emergency Shelter Finder

Finally, as the Division of Local Government Services has advised your finance professionals:

Municipal and county officials are reminded that State law provides the authority to appropriate and expend funds in response to weather related emergencies.  As necessary, local officials must clearly respond to local needs and unplanned funds can be appropriated through the emergency appropriation process (N.J.S.A. 40A:4-46 et seq.).  Purchases of goods and services in response to an emergency can be made without regard to public bidding pursuant to N.J.S.A. 40A:11-6 and N.J.A.C. 5:34-6.1.

When a state of emergency has been declared by the Governor, funds appropriated and expended for emergency responses are treated as levy cap exclusions upon submission and review of certifications to the Division. 

Emergency expenses are those related to the response, recovery, and restoration of services due to the hurricane that were not anticipated in the CY 2011 budget.  Only the portion of costs that exceed the cost of providing services under non-emergency conditions may be granted as levy cap exclusions.   For budget purposes, these expenses must be represented by either emergency resolutions or deferred charges that must be raised in the CY 2012 budget.  SFY municipalities that have not adopted their budgets may pass temporary emergency resolutions to fund their costs.

To be treated as an SFY or CY 2012 exclusion for 2010 and 1977 Cap calculations, emergency expenses must be summarized and certified by the Chief Financial Officer as being a result of the declared emergency and included with the budget documentation sent to the Division.

We hope you find this information helpful.  Recipients are asked to share this with other appropriate staff in their organization.

Very truly yours,

William G. Dressel, Jr.
Executive Director




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